Hazard Assessment – Mobile Form Solutions

Now is the time to invest in mobile form solutions

Consider the field management advantages from the perspective of the Hazard Assessment form.

Hazard assessments are critical forms for field management workflows:

1. they are required on every jobsite
2. they are a critical step to ensure worker safety

Essential they may be, but they can be time consuming for your workers and supervisors.

Now, form-based innovations for hazard assessments is pushing the safety industry forward into paperless digital solutions.

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Hazard Assessment Forms

Regardless of industry, workers are well aware of the need to complete their hazard assessment documentation. Likewise, employers are well aware of the importance of this documentation relating to health & safety.

But with so many field management workflows still using paper-based forms, the trouble is receiving this documentation and knowing that your workers are assessing their job environment according to risk assessment protocol and standards. As the safety saying goes, “you cannot control a hazard unless you know it is there”.

How to make going paperless easy on the job site.

Hazard Assessment as a Mobile Form

With the use of a smart phones and tablets, the frequency and accuracy of hazard assessment completion has never been easier to complete, compile, archive and manage. The Internet has created an opportunity for every employer looking to improve their field management process.

Consider how many times a hazard assessment must be completed on a typical job site.

• Daily, at each job site (or grouping of similar sites)
• When a work process is introduced or changed
• If an additional contractor with additional hazards arrives on site

Keeping up to this demand can be daunting process.

A completed hazard assessment must include:

• Basic site information (date/time, location, client)
• A list of potential hazards, including:
  • Priority
  • Recommended action/control
  • Person responsible for mitigating and timing
  • Determining preventive measures to overcome these hazards
• Adding the names of all workers on site
• Submission of the form to a supervisor

Paper forms have made this a tedious task for any worker for years. Paper hazard assessments often make workers aware of the hazards around them, but once they have reviewed and signed off, the danger is quickly forgotten and actions are not always completed. In any estimation, the paper process is becoming archaic.

Digital Forms Change Everything

Digital technology is changing everything. Laptops, mobile phones, and tablets are now a key component for your field service data and information, all of which can be migrated and archived in the cloud.

Further, and importantly, it is the analysis of this data that is a real game-changer. No longer dependent upon the physical transfer of data into an excel doc before true insight can occur, mobile form technology enables this understanding of data to become instantanous. This is a true gamechanger for supervisors, managers and owners.

With this digital advancement, it becomes easy to alert a worker to complete their job hazard assessments, remind them if they don’t, and streamline the submission process at the click of a button. When forms are used not only to identify hazards, but to control their submissions as well at the click of a button, the worksite WILL be safer.

Accident Investigation Improved Through Digital

Unfortunately, even with proper assessment of the dangers around the jobsite, accidents may happen. When things go wrong, it is the hazard assessments that enable a worker to act quickly.

And when that assessment is already in the database as a digital form, both the assessment and the accident investigation that ensues can be tied together — making for seamless documentation in communications with occupational health and safety.

That same integration makes it easier to find the root cause to the problem and to introduce solutions so the situation doesn’t occur again. This integration can also be documented with your phone’s digital camera and archived within the assessment and accident forms themselves making retrieval and archiving quick and simple. The digital Hazard Assessment and Accident Investigation will allow for changes to policy and practice to ensure your workers stay safe…no more lost forms.

Altogether, a digital hazard assessment form creates the following improvements:

• Immediate access to the hazard assessment forms by the administrator
• No more lost forms
• Follow up to all actions is automatic
• workers are held accountable for completing in a timely manner.
• Access to forms, SDS, Safety Manual, training tickets on your phone or tablet.
• You can never forget the forms, SDS, safety manual, training tickets, etc.
• No more excuses as to why things are not done and followed up with.

The future is here. Digital solutions are introducing go-to tools that enable due diligence for safe job sites and accident prevention.

WorkforceDocs is mobile form software that will improve your field management workflow, including hazard assessments.
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