Learn why now is the time to invest in mobile solutions, positioned from the perspective of the ever-present Hazard Assessment Form.
Hazard assessments are many things: they are required on every jobsite; they are a critical step to ensure worker safety; they can be time consuming in field management.
With this high level of usage matched with a requirement to get-it-done properly, improved solutions for hazard assessments is pushing the safety industry forward into ‘paperless’ digital solutions.
Hazard Assessment Forms
Regardless of industry, workers are well aware of the need to complete their hazard assessment documentation. Likewise, employers are well aware of the importance of this documentation relating to health & safety.
But with so many jobsites still using paper-based forms, the trouble is receiving this documentation and knowing that your jobsite workers are assessing their job environment according to risk assessment protocol and standards. As the safety saying goes, “you cannot control a hazard unless you know it is there”.
Read on and learn how to make hazard assessment
easy on the jobsite.
Hazard Assessment as a Mobile Form
With the use of a smart phone, the frequency of hazard assessment completion has never been easier to complete, compile, archive and manage. It creates an opportunity for every employer looking to improve their field management process.
Consider how many times a hazard assessment must be completed on a typical jobsite.
- Daily, at each jobsite (or grouping of similar sites)
- When a work process is introduced or changed
- If an additional contractor with additional hazards arrives on site
Keeping up to this demand can be daunting process.
A completed hazard assessment must include:
- Basic site information (date/time, location, client)
- A list of potential hazards, including:
- Recommended action/control
- Person responsible for mitigating and timing
- Determining preventive measures to overcome these hazards
- Adding the names of all workers on site
- Submission of the form to a supervisor
Paper forms make this a tedious task for any worker. Paper hazard assessments often make workers aware of the hazards around them, but once they have reviewed and signed off, the danger is quickly forgotten and actions are not always completed. In any estimation, the paper process is becoming archaic.
Digital Changes Everything
Digital technology is changing everything. Laptops, mobile phones, and tablets are a key to your jobsite data and information, all of which can be migrated and archived in the cloud.
Further, and importantly, it is the analysis of this data that is a real game-changer. No longer dependent upon the physical transfer of data into an excel doc before true insight can occur, mobile form technology enables this understanding of data to become instantanous. This is a true gamechanger for supervisors, managers and owners.
With this digital advancement, it becomes easy to alert a worker to complete their job hazard assessments, remind them if they don’t, and streamline the submission process at the click of a button. When forms are used not only to identify hazards, but to control their submissions as well at the click of a button, the worksite WILL be safer.
Accident Investigation Improved Through Digital
Unfortunately, even with proper assessment of the dangers around the jobsite, accidents will happen. When things go wrong, it is the hazard assessments that enable a worker to act quickly.
And when that assessment is already in the database as a digital form, both the assessment and the accident investigation that ensues can be tied together — making for seamless documentation in communications with occupational health and safety.
That same integration makes it easier to find the root cause to the problem and to introduce solutions so the situation doesn’t occur again. This integration can also be documented with your phone’s digital camera and archived within the assessment and accident forms themselves making retrieval and archiving quick and simple. The digital Hazard Assessment and Accident Investigation will allow for changes to policy and practice to ensure your workers stay safe…no more lost forms.
Altogether, this means:
- Immediate access to the hazard assessment forms by the administrator
- No more lost forms
- Follow up to all actions is automatic and workers are held accountable for completing in a timely manner.
- Access to forms, SDS, Safety Manual, training tickets on your phone of PDA. You can never forget the forms, SDS, safety manual, training tickets, etc. No more excuses as to why things are not done and followed up with.
The future is here. Digital solutions are introducing go-to tools that enable due diligence for safe jobsites and accident prevention.